Poland company register
Poland has been an economically attractive destination for starting and growing businesses in the heart of Europe for decades. It ranks 6th in the European Union by its GDP per capita (above 70% of the EU average), and has been steady with economic growth despite the 2008-2019 recession and other challenges in the financial landscape. This country offers transparent legislation, educated and skilled workers, perfect alignment with EU time zones, and a stable democratic system.
Registering a company in the Polish court register (Krajowy Rejestr Sądowy – KRS) is relatively straightforward. In practice, many companies are registered within 1 to 2 weeks, whilst applying changes to existing companies may take longer, usually 3 to 4 months.
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Benefits of Fintech Harbor Among Registration Companies in Poland
If you plan to proceed with company registration in Poland, qualified legal assistance is essential. The journey of incorporating your venture in such a reputable jurisdiction as Poland requires the closest attention to detail in order to secure the successful launch of your project. Here is why cooperating with Fintech Harbor Consulting is the best decision you can make as you step onto your company launch path in Poland:
- Precision and accuracy: Our counselors are competent in even the smallest nuances of starting a new business in several global jurisdictions. For example, how to make such a simple step as choosing the company name as smooth and clear as possible? That’s where we’re ready to step in and guide you through checking the name availability in the KRS and ensuring that the option you select is unique and includes the legal form. We’ll explain to you that it’s not allowed to register a name that is identical or confusingly similar to an existing one in the same locality and how to officially secure the name you prefer in the local records.
- Extensive experience in the industry: We have a strong foundation of expertise when it comes to navigating the complexities of private company formation, choosing the right business structure, managing subsidiaries and representative offices, and more. For instance, our professionals will advise you on choosing the enterprise form and the intricacies of organizing a business in Poland. Namly, when starting your enterprise, the most common form is Limited Liability Company, or shortly, LLC (Spółka z ograniczoną odpowiedzialnością).
- Transparency at every step: We’ll negotiate every stage of your registration journey with you. Complete transparency and no hidden fees – we’ll walk you through each step, from choosing the right scope of activities for your business to registering it with state authorities, with open communication and end-to-end support.
- End-to-end support: Our services don’t end once you have securely registered your venture with the state authority. Instead, we’re glad to assist you in maintaining your company fully compliant and regulated for the years to come.
- Faithful to your best interests: Wonder how to acquire the best license for your venture and benefit from the favorable tax regime in Poland? Be certain that we’re always on your side and keep your best interests at the forefront of all we work on. Starting from the initial consultation with our lawyers, we’ll introduce you to the best ways of handling the local tax policies and obtaining the license that perfectly aligns with your business goals and commercial activities.
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Steps to Register a Company in Poland
Company formation in Poland consists of several key stages:
- The choice of the type of activity: Depending on the form of business organization will depend on the package of necessary documents and the amount of authorized capital.
- Approval of the company name: During registration, it is important to check the availability of the chosen name in the KRS.
- Documents: It is necessary to prepare the founding documents (Articles of Association for Sp. z.o.o.), create a company charter, write an application for a license (depending on the scope of business), and conclude a lease agreement for a legal address. It is also important to translate all the founders’ documents into Polish and notarize the translation.
- Contribution of minimal charter capital: This step involves opening a bank account.
- Registration in the National Court Register: After completing the procedure, the company is given a registration number (REGON), and all participants are given TIN numbers (NIP in Poland).
- Publication in the Judicial and Economic Bulletin: After official registration, information about it is published in Monitor Sądowy i Gospodarczy by the KRS.
- Registration with state authorities: After the paperwork, the entrepreneur must register with the Social Insurance Institution (ZUS) and the Polish Tax Office.
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Cost of Registering a Company in Poland
The total cost of registering a company in Poland varies depending on the kind of business you are establishing and the commercial activities you plan to perform. Make sure to contact our legal experts for the most accurate prices and personalized support in your incorporation journey.
Also, keep in mind that the businesses must deposit the minimum share capital that is required by the company form they have selected. In Poland, PLN 5,000 is the minimum share capital for a limited liability company (LLC) and PLN 100,000 for a joint stock company. In case of a limited joint-stock partnership, the required minimum capital is PLN 50,000. There is no minimum capital requirement for Polish limited partnerships, Polish civil partnerships, or Polish registered partnerships.
Features of the Company Formation in Poland
Here are the major facts you should consider before you begin your company registration in Poland:
- The company name does not need to be registered in advance. Available names can be checked with lawyers directly in the process of paperwork.
- Poland company registration can be done on a web portal (S24) or with a notary.
- The average time for an online procedure is three to five days, and offline registration takes one to three months.
- Shareholders of Polish companies can be representatives of any nationality.
- When registering a company in Poland, you must give the address of the local office.
- It is not required to have a local director. The entire board of the organization may consist of non-residents.
- The Articles of Incorporation may be the Articles of Association of the LLC or the JSC.
- Banking of the legal entity becomes available as soon as it is registered.
- Each director of a Polish company must have an electronic signature.
Doing business in each country has its own peculiarities. Poland is quite loyal to foreign entrepreneurs, so company incorporation in Poland is an excellent option for opening a business abroad.
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FAQ
What needs to be done to register a company online in Poland?
You need to go to the Polish National Court Register website for company registration. It is important to carefully read the information for entrepreneurs. At the bottom, you will see a “register” button as a new “utworz konto” user. When registering, you must provide an email address and a password. On the page “Moje przedsiębiorstwa” it is necessary to select “Dodaj” and fill out the form to be able to start your activity. Our specialists can provide you with more information on this issue.
How do I check if a company is incorporated in Poland?
You can check the status of your business registration in Poland on the Ministry of Justice of Poland website. To do that, open this webpage and click on the red button “Krajowy Rejestr.”
Can I start trading in Poland?
Yes, foreigners can own and operate Polish-registered companies, provided legal and capital requirements are met.
Is Poland good for commerce?
Yes, Poland is definitely a favorable destination for launching a company. It offers several legal forms for businesses, such as Sp. z o.o. (limited liability company), S.A. (joint-stock company), and various partnerships. The cost of business registration here will depend on your chosen type.
Among the key advantages of forming a company in Poland are:
- The possibility of obtaining a business visa for the business owner and their family members;
- A small statutory fund doesn’t always have to be held in a bank account;
- The right to a VAT refund;
- Opportunities to secure loans on favorable terms.
Work permits are issued after the registration of the company. Private and commercial real estate is relatively inexpensive, and their registration and purchase are quick. Registration of legal entities in Poland is a great opportunity to obtain not only permanent residence but also EU citizenship in the future.
Can foreigners register a company in Poland?
Yes, any foreigner can open a company in Poland. Whether you are an EU or non-EU citizen, you can launch your business in this country without needing partners or shareholders to be residents of Poland. Namely, foreigners who seek to open a company here get to choose from several legal business forms and complete their registration either online or in person, with our professional assistance at every step of their journey.
Moreover, if you plan to establish your venture in Poland, you will access a range of additional benefits. Those include the possibility to apply for a business visa or residence permit, take advantage of the local favorable tax regime, and enter the vast EU markets with ease.
How long does it take to register a company in Poland?
Online registration (through S24) takes three to five days, and registration with a notary – from one to three months.
How do I set up a business in Poland?
To start a business in Poland, you need to choose its legal form, prepare a package of necessary documents, and apply to a special Internet portal or a notary to obtain the appropriate documents.
